Executive Secretaries and Executive Administrative Assistants

Typical job duties performed with this occupation include:

TASK DUTIES
Answer phone calls and direct calls to appropriate parties or take messages.
Attend meetings to record minutes.
Compile, transcribe, and distribute minutes of meetings.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
File and retrieve corporate documents, records, and reports.
Greet visitors and determine whether they should be given access to specific individuals.
Interpret administrative and operating policies and procedures for employees.
Make travel arrangements for executives.
Manage and maintain executives' schedules.
Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
Open, sort, and distribute incoming correspondence, including faxes and email.
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Prepare responses to correspondence containing routine inquiries.
Process payroll information.
Provide clerical support to other departments.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Set up and oversee administrative policies and procedures for offices or organizations.
Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
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*Note: Not all occupations will have a full list of Task Duties or associated programs

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Training for this occupational program or those in a similar family of programs can be located at the following postsecondary institutions in the State of Kansas. Please check with a program advisor at the postsecondary institution for more information on the particular focus of each program listed. Programs nearest the local area appear first. Click on the program to find more information.

INSTITUTION NAME	CITY	INSTITUTION TYPE	PROGRAM TITLE	AWARDS	HOURS
Washburn Institute of Technology	Topeka	Public	OFFICE CAREERS TECHNOLOGY	Less Than One-year Technical Certificate - CERT	24
Washburn Institute of Technology	Topeka	Public	BUSINESS BOOKKEEPING & ACCOUNTING	Two-year Technical Certificate - CERT	48
Washburn University	Topeka	Public	OFFICE ADMINISTRATION	Associate Degree - AA	66
Manhattan Area Technical College	Manhattan	Public	BUSINESS ADMINISTRATION	Associate Degree - AAS	62
Manhattan Area Technical College	Manhattan	Public	BUSINESS ADMINISTRATION - ADMINISTRATIVE SUPPORT	One-year Technical Certificate - CERT	33
Flint Hills Technical College	Emporia	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	Associate Degree - AAS	63
Flint Hills Technical College	Emporia	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	One-year Technical Certificate - CERT	33
Kansas City Kansas Community College	Kansas City	Public	ADMINISTRATIVE OFFICE PROFESSIONALS	Associate Degree - AAS	64
Kansas City Kansas Community College	Kansas City	Public	ADMINISTRATIVE OFFICE PROFESSIONAL	One-year Technical Certificate - CERT	33
Johnson County Community College	Overland Park	Public	ADMINISTRATIVE ASSISTANT	Associate Degree - AAS	62
Johnson County Community College	Overland Park	Public	OFFICE CAREERS	Less Than One-year Technical Certificate - CERT	18
Johnson County Community College	Overland Park	Public	ADMINISTRATIVE ASSISTANT	One-year Technical Certificate - CERT	31
Johnson County Community College	Overland Park	Public	BUSINESS ADMINISTRATIVE ASSISTANT ENTREPRENEURSHIP	One-year Technical Certificate - CERTE	34
Highland Community College	Highland	Public	BUSINESS INFORMATION SYSTEMS	Associate Degree - AAS	63
Highland Community College	Highland	Public	ADMINISTRATIVE ASSISTANT	One-year Technical Certificate - CERT	32
Neosho County Community College	Chanute	Public	OFFICE TECHNOLOGY	Associate Degree - AAS	64
Neosho County Community College	Chanute	Public	OFFICE ASSISTANT	Less Than One-year Technical Certificate - CERT	16
Neosho County Community College	Chanute	Public	OFFICE TECHNOLOGY	One-year Technical Certificate - CERT	30
Neosho County Community College	Chanute	Public	OFFICE TECHNOLOGY	Two-year Technical Certificate - CERT	46
Fort Scott Community College	Fort Scott	Public	ADMINISTRATIVE ASSISTANT/SECRETARIAL SCIENCE	Associate Degree - AAS	62
Fort Scott Community College	Fort Scott	Public	ADMINISTRATIVE ASSISTANT/SECRETARIAL SCIENCE	One-year Technical Certificate - CERT	39
Salina Area Technical College	Salina	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	Associate Degree - AAS	60
Salina Area Technical College	Salina	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	One-year Technical Certificate - CERT	36
Butler Community College	El Dorado	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	Associate Degree - AAS	62
Butler Community College	El Dorado	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	One-year Technical Certificate - CERT	36
Labette Community College	Parsons	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY/ADMINISTRATIVE ASSISTANT	Associate Degree - AAS	61
Independence Community College	Independence	Public	INFORMATION WORD PROCESSING SPECIALIST	One-year Technical Certificate - CERT	36
Independence Community College	Independence	Public	ADMINISTRATIVE OFFICE MANAGEMENT	Associate Degree - AAS	61
Independence Community College	Independence	Public	ADMINISTRATIVE OFFICE MANAGEMENT	One-year Technical Certificate - CERT	36
Hutchinson Community College	Hutchinson	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY--OFFICE SUPPORT	Associate Degree - AAS	64
Hutchinson Community College	Hutchinson	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY--OFFICE SUPPORT	One-year Technical Certificate - CERT	32
Coffeyville Community College	Coffeyville	Public	BUSINESS & COMPUTER TECHNOLOGY	Associate Degree - AAS	66
Coffeyville Community College	Coffeyville	Public	BUSINESS & COMPUTER TECHNOLOGY	Two-year Technical Certificate - CERT	48
Cowley Community College	Arkansas City	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	Associate Degree - AAS	63
Cowley Community College	Arkansas City	Public	OFFICE CAREERS	One-year Technical Certificate - CERT	30
Barton Community College	Great Bend	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	Associate Degree - AAS	64
Pratt Community College	Pratt	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	Associate Degree - AAS	64
Pratt Community College	Pratt	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	One-year Technical Certificate - CERT	33
Pratt Community College	Pratt	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	Associate Degree - AAS	64
Pratt Community College	Pratt	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	One-year Technical Certificate - CERT	32
Fort Hays State University	Hays	Public	APPLIED TECHNOLOGY	Associate Degree - AAS	62
Fort Hays State University	Hays	Public	TECHNOLOGY AND LEADERSHIP	Associate Degree - AAS	60
Dodge City Community College	Dodge City	Public	BUSINESS TECHNOLOGY	Associate Degree - AAS	62
Dodge City Community College	Dodge City	Public	BUSINESS TECHNOLOGY	One-year Technical Certificate - CERT	31
Colby Community College	Colby	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	Associate Degree - AAS	62
Colby Community College	Colby	Public	VIRTUAL OFFICE ASSISTANT	One-year Technical Certificate - CERT	32
Seward County Community College	Liberal	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	Associate Degree - AAS	64
Seward County Community College	Liberal	Public	BUSINESS ADMINISTRATIVE TECHNOLOGY	One-year Technical Certificate - CERT	30
Northwest Kansas Technical College	Goodland	Public	BUSINESS TECHNOLOGY	Associate Degree - AAS	68
Northwest Kansas Technical College	Goodland	Public	BUSINESS TECHNOLOGY	One-year Technical Certificate - CERT	33

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